Protecting research data
The University’s Policy on the Management of Research Data and Records provides procedures for storing, managing and disposing of research data.Researchers must ensure the secure storage and proper disposal of confidential data collected in the course of their research. When completing applications researchers will be asked to supply details of how the confidentiality of participants and their data will be protected. This includes providing the names of people responsible for the security of data and those who may be granted access, as well as the period for which data is to be held.
- Confidential research data and records must be stored securely, for example in lockable filing cabinets or a lockable room with controlled access. When data and records are stored electronically, precautions should be taken to control access, including password access and ‘locked' datafiles.
- Research data and records should be maintained for as long as they are of continuing value to the researcher and in compliance with record keeping requirements (such as patents, legislation, and regulations). The minimum retention period at the University is five years after publication, or public release, although funding bodies may also have specific requirements. The destruction of research data and records should be authorised by the Head of Department on recommendation of the researcher. A record of the recommendation and approval should be maintained in the departmental register.