Varying/transferring other external grants (non-ARC/NHMRC)
Varying
Variations occur when a successful grant needs modification from the original project agreement. For instance, personnel may withdraw or you may experience delays which prevent timely completion of project milestones or the expenditure of funds within the award period. All requests to sponsors for variation of grant conditions MUST be submitted through the Research Office.
In cases where the University initiates an amendment to an agreement, an emailed request from the CI to the Grants Office is required, outlining the business case for change. Although external funding bodies will all have their own procedures, where there are no financial consequences it may be possible to request a variation (and receive approval) via email exchange between the Research Office and sponsor.
Transferring
Transferring internally between institutions
Most external sponsors will allow you to transfer your grant to or from eligible institutions within Australia. If you are leaving the University of Melbourne (UoM) and wish to transfer a grant to another such institution, it is essential that you notify the Grants Office as soon as possible. All transfers will also need emailed approval from your Head of Department.
Transferring between departments
The transfer of an internal grant between departments (for instance, in the event of the Chief Investigator moving department) will require the completion of a Themis TR1D form. Project codes are affected and sign off is required by Department Managers and Heads of Department (departing and new).